One of the largest employee-owned companies in the world, Mott MacDonald is a multisector consultancy providing engineering, management, and development services on projects in 150 countries.
With over 16,000 of the best people working on a diverse range of challenges, we’re helping our clients deliver sustainable infrastructure and development solutions.
We have a collegiate and collaborative culture which values equality and diversity, and we take proactive steps to create an inclusive workplace.
Together, we are opening opportunities with connected thinking.
We are an equal opportunity employer and value diversity at our company. We do not discriminate, and take positive steps to create an inclusive culture.
We are now looking for a Project Secretary for one of project for about 6 months to be based at Kelapa Gading Area
Our transport planning and rail design team finalised the feasibility study of a mass Bekasi monorail transport system between Bekasi and Jakarta.
Our portfolio in the sector includes environmental and social impact studies and design for 600km of road improvement and capacity expansion in Sumatra, Java and Sulawesi.
The individual will be required to :
To process various documents (format and typing) and electronic information; including to support necessary translation within the project
To ensure all communication runs well within the project team and maintain rapid response rate according to agreed standards, as well log information on calls received
As a contact point on internal and external meeting arrangement
Create financial and statistical tools and reports using MS Office program
Arrange and participate in meetings, conferences, and project team activities as well to keep necessary log on mentioned activities
Type and word-process various documents and electronic information
Answer phone calls and maintain a rapid response rate according to agreed standards, as well log information on calls received, where required and maintains detailed and accurate records.
Responsible for procurement of office equipment and consumable supplies for effectiveness of personal duties
Log information and distribute incoming letter; making record of outgoing letters and manage the delivery to the courier.
Ensure the office equipment (shelves, chairs, desks, etc) sufficient and in a good condition for all employee; planning and coordinating action for unused office equipment
Create financial and statistical tools and reports using spreadsheets
Manage office cars and its related matters (petrol, parking and toll payment)
Arrange and participate in meetings, conferences, and project team activities
Candidate must possess at least a Bachelor's Degree, Secretarial or equivalent.
Fluent in speaking and writing English is a MUST
Contract Project, expatation up to October 2018
At least 6 year(s) of working experience in the related field is required for this position.
Preferably Staff (non-management & non-supervisor)s specializing in Secretarial / Executive & Personal Assistant or equivalent.
To be based in Kelapa Gading Area
If this sounds like somewhere you'd like to work, click apply to continue with your application :