JOB DESCRIPTION : Primary Function :
Primary Function :
Demonstrate strong ethics at all times even in the face of country culture with conflicting practices.
Direct Reports :
Key Areas of Responsibility and Accountability :
Purchase Request Processing
Perform upstream collaboration with internal stakeholders from planning to eventual procurement of materials and services Assist the internal stakeholders in defining their specifications of products and service.
Review and evaluate Purchase Request according to needs and specifications of the internal stakeholders and ensure completeness of supporting documents Monitor POs through the online PO system
Purchase Order Processing
Approve Purchase Orders using the PO system Compare prices, specifications, delivery dates and probable savings to determine the best bid among accredited suppliers Respond to internal and external customers inquiries about order status, changes, or cancellations Organize, update and retain product information files and purchase order records
Purchasing Policy Development, Review and Implementation
Develop and assist in the development of Purchasing policy / ies as required by the organization to ensure efficient and compliant purchasing operations Ensure alignment and compliance of Purchasing policy / ies with Global Procurement and Financial policy / ies Ensure implementation and strict observance of Purchasing policy / ies Work with Purchasing / Operations Supervisor / Manager to review, update and document all changes in Purchasing Policy / ies regularly or as maybe required to ensure that these policies address the changing needs of the organization while maintaining compliance and alignment with Global Purchasing and Financial policies.
Vendor / Supplier Management
Maintain a reliable list of accredited vendors / suppliers for key areas of spend Ensure that vendor / supplier accreditation process is in compliance w / Global Procurement and Financial standards and requirements Review and approve / reject new vendor requests Monitor and manage vendors / suppliers in the areas of cost savings, process improvements, sourcing of materials and innovation initiatives Conduct vendor / supplier performance reviews
Strategic Thinking :
Relationship Management :
Key Organizational Relationships : Category Lead, Manager, Senior Manager,Functional Heads ex : head of IT, AQR, HR, Meeting Event Planners, LegalDivision Purchasing leadership,Division and Corp requisitionersDivision Commercial and operations stakeholdersShared Services
Knowledge & Experience :
Knowledge in Purchasing / Procurement Process, Project Planning and implementation Well versed in contract execution and management 4-
6yrs functional experience in Purchasing / Procurement capacity Excellent people skills, excellent problem solving skills.
Project management skills Strong communication skills Strong interdisciplinary, intercultural, influence, and networking skills Familiarity with sourcing and vendor management Experience working in a US or foreign multi-
national corporation is required. Interest in market dynamics along with business sense Experience in procurement of goods and services in support of a commercial sales organization a plus.
Exposure to multi-racial environment preferably in healthcare industry setting
Competencies required :
Analytical Skills and attention to details Fluent in English and a second language ( verbal and written ) Excellent communication, interpersonal skills and negotiation skills Computer knowledge on Microsoft application e.
g. excel, power point and word. Skilled in spreadsheet programs Able to work with minimum supervision A team player and can work under pressure With Leadership and influencing capacities Hardworking and disciplined.
Committed to achieving goals and objectives within the framework of a team environment.
Minimum Qualification :
Bachelor Degree : Engineering, Science, Business, or Financial Degrees. CPM / CPSM certification desired
JOB FAMILY : Category Management
DIVISION : GPS Global Purchasing Services
LOCATION : Indonesia >
Pondok Indah : Wisma Pondok Indah 2
ADDITIONAL LOCATIONS : WORK SHIFT :
WORK SHIFT : Standard
TRAVEL : Yes, 5 % of the Time
MEDICAL SURVEILLANCE : SIGNIFICANT WORK ACTIVITIES :
SIGNIFICANT WORK ACTIVITIES :
Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)