Talent & Culture Coordinator
The Talent & Culture Coordinator’s primary responsibility is to meet and assist both Colleagues and external guests courteously and efficiently by giving a warm welcome, handling requests efficiently and exceeding their expectations.
Responsibilities will include all administrative tasks related to Talent & Culture.
Assist the Talent & Cuture Department in the day-to-day operation of the department as required
Assists with recruitment, including posting of positions, screening CV’s, and contacting applicants
Foster and promote positive Colleague relations through an environment that encourages open communication, trust and mutual respect
Ensure the Talent & Culture department complies with all corporate, regional and hotel policies and procedures; and governmental regulations pertaining to all colleagues
Handle the calendar and administration assistance for the Talent & Culture Leaders
Schedule and arrange appointments as required
Prioritize all telephone calls and in-person external and internal visitors.
Handle locker requests, name badges, ID’s, Colleague letters, purchase requisitions, expense reports as necessary
Compose correspondence for the HR Department, such as letters, contracts, etc.
Support internal Talent & Culture projects, tracking necessary action and updating reports as progress is made
Filing Employee records
Handle all office administration duties such as faxes, mail, phones, photocopying, office supplies
Assist with and support colleague events as appropriate, such as leadership meetings, colleague receptions, and annual events
Assist with scheduling of interviews
Prepares Offer Letters and Recognition letters for Internal promotions and transfers
Manage the Talent & Culture Information System ensuring data integrity and proper documentation (adding new colleagues, salary, designation changes)
Manage Employee Action Forms, ensuring accuracy with regards to vacation entitlements and promotions and salary changes
Assist Assistant Director of Talent & Culture with the Colleague Review performance tracking and communication to Leaders
Responsible for monthly invoices, monthly timesheets and adding e-mail accounts for new Colleagues
Other duties as assigned
Due to local legislation, must be Indonesian
Previous Talent & Culture experience an asset
Minimum of 2 years administration experience, preferably within a hotel environment Ability to develop and encourage an open, stimulating and trusting environment that reflects our Company Mission, Brand Promise and Values
Highly responsible and able to handle confidential information with the utmost discretion
Highly organized and able to prioritize and meet deadlines in a fast-paced environment
Professional telephone manner and demeanor with a natural response to smile’ on the phone
Excellent interpersonal, written and verbal communication skills University / College degree or diploma, preferably with a formal education in Talent & Culture Management
Computer literacy a must, with a strong knowledge of Word, Excel, Word, Outlook and PowerPoint