The office and human resources manager will provide strategic human resources (HR) input for effective planning and management.
S / he will be responsible for managing all human resources functions for Harmoni office(s) in Indonesia. S / he will report directly to the deputy chief of party (DCOP) and will work cooperatively with project employees and partner organizations to contribute to the success of Harmoni.
Oversee and manage the effective staffing and operations of the Harmoni Jakarta headquarters (HQ) office and any regional offices, in coordination with the DCOP, home office, and other team members.
Play a key role in effective HR planning of all long-term and short-term positions under Harmoni.
Finalize recruitment strategy with the senior management team and MSI home office, and execute an effective recruitment plan of all long-
and short-term staffing needs.
Plan and execute orientation and induction of all new staff to Harmoni policies and procedures.
Introduce and enforce effective project staff performance systems.
Plan and oversee staff training and development opportunities when needed.
Help ensure Harmoni’s full compliance with local labor laws, USAID regulations, and MSI policies; update HR policies as required, in coordination with senior management team and home office.
Review and provide input on HR policies and strategies and hold sessions on policy changes for project staff accordingly.
Conduct periodic salary reviews and benefits policies for local staff in order to attract and retain highly skilled staff.
Oversee and ensure smooth contractual execution of all short-term technical assistance contracts (STTA / consultant agreements).
Monitor staff probationary periods and coordinate performance evaluations with line managers.
Work closely with the MSI home office team to finalize staff agreements and contract extensions.
Manage local employee benefits and ensure that all MSI employees have health insurance coverage.
Facilitate and ensure full compliance of Harmoni staff timesheets reporting and submission procedures.
Advise managers on how to maintain healthy employee relations and a positive work environment, providing staff the chance to discuss their work-
related problems and concerns.
Advise the DCOP and senior management team on project HR issues and Indonesia MES policies in view of Indonesian labor and employment laws.
Directly supervise Harmoni operational and administrative staff as requested.
Perform other tasks as assigned by the DCOP and COP as needed.
University degree and minimum ten (10) years professional experience as an office, HR, and / or operations manager for an international organization or donor program;
experience on USAID-funded programs required.
Deep knowledge of relevant Indonesian laws and regulations related to HR, office operations, international organization registration, and related areas.
Deep knowledge of relevant USAID rules and regulations related to HR, office operations, procurement, international organization registration in Indonesia, and related areas.
Minimum five (5) years experience supervising operational and / or HR staff for international programs or organizations.
Excellent organizational skills and attention to detail.
Ability to work effectively on multiple tasks simultaneously, completing products on time and at the required quality standard.
Strong interpersonal skills; ability to work effectively as a team member.
Excellent writing and communications skills.
Fluent spoken English; strong written English.
Fluency with MS Office software applications.
Only candidates who have been selected for an interview will be contacted. No phone calls, please.
MSI is an EEO / AA / ADA Veterans Employer.