Office & Human Resources Manager, USAID/ Harmoni, Jakarta,
MSI
Indonesia
24 hari yang lalu

The office and human resources manager will provide strategic human resources (HR) input for effective planning and management.

S / he will be responsible for managing all human resources functions for Harmoni office(s) in Indonesia. S / he will report directly to the deputy chief of party (DCOP) and will work cooperatively with project employees and partner organizations to contribute to the success of Harmoni.

Responsibilities :

  • Oversee and manage the effective staffing and operations of the Harmoni Jakarta headquarters (HQ) office and any regional offices, in coordination with the DCOP, home office, and other team members.
  • Play a key role in effective HR planning of all long-term and short-term positions under Harmoni.
  • Finalize recruitment strategy with the senior management team and MSI home office, and execute an effective recruitment plan of all long-
  • and short-term staffing needs.

  • Plan and execute orientation and induction of all new staff to Harmoni policies and procedures.
  • Introduce and enforce effective project staff performance systems.
  • Plan and oversee staff training and development opportunities when needed.
  • Help ensure Harmoni’s full compliance with local labor laws, USAID regulations, and MSI policies; update HR policies as required, in coordination with senior management team and home office.
  • Review and provide input on HR policies and strategies and hold sessions on policy changes for project staff accordingly.
  • Conduct periodic salary reviews and benefits policies for local staff in order to attract and retain highly skilled staff.
  • Oversee and ensure smooth contractual execution of all short-term technical assistance contracts (STTA / consultant agreements).
  • Monitor staff probationary periods and coordinate performance evaluations with line managers.
  • Work closely with the MSI home office team to finalize staff agreements and contract extensions.
  • Manage local employee benefits and ensure that all MSI employees have health insurance coverage.
  • Facilitate and ensure full compliance of Harmoni staff timesheets reporting and submission procedures.
  • Advise managers on how to maintain healthy employee relations and a positive work environment, providing staff the chance to discuss their work-
  • related problems and concerns.

  • Advise the DCOP and senior management team on project HR issues and Indonesia MES policies in view of Indonesian labor and employment laws.
  • Directly supervise Harmoni operational and administrative staff as requested.
  • Perform other tasks as assigned by the DCOP and COP as needed.
  • Qualifications :

  • University degree and minimum ten (10) years professional experience as an office, HR, and / or operations manager for an international organization or donor program;
  • experience on USAID-funded programs required.

  • Deep knowledge of relevant Indonesian laws and regulations related to HR, office operations, international organization registration, and related areas.
  • Deep knowledge of relevant USAID rules and regulations related to HR, office operations, procurement, international organization registration in Indonesia, and related areas.
  • Minimum five (5) years experience supervising operational and / or HR staff for international programs or organizations.
  • Excellent organizational skills and attention to detail.
  • Ability to work effectively on multiple tasks simultaneously, completing products on time and at the required quality standard.
  • Strong interpersonal skills; ability to work effectively as a team member.
  • Excellent writing and communications skills.
  • Fluent spoken English; strong written English.
  • Fluency with MS Office software applications.
  • Only candidates who have been selected for an interview will be contacted. No phone calls, please.

    MSI is an EEO / AA / ADA Veterans Employer.

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